Deposits Paid Before You Order: Flooring Business Software
Special-order hardwood in your garage with no signed job is money you can't get back. Procured puts the deposit on the quote, so you order once money's down.
How the Job Runs, From Measure to Final Walk
Each fix is ordered by what the problem costs an installer. First: paying for material out of your own pocket. Next: the final check a homeowner holds back.
Get the Deposit Before You Order Material
The couple loved the white oak sample, then went quiet for a week. Put the deposit on the quote, and place the factory order only once it's paid.
- Require a deposit on the quote → the hardwood isn't on your card
- Get the homeowner's signature online → a yes in writing
- Convert the accepted quote to a job → rooms and prices carry over
- Let them pay the deposit by card or bank transfer → order it Monday
- Invoice the balance at the final walk → collect before you load the truck
- Mark a check paid at the door → the balance stays current
Dated Photos That Release the Final Check
The homeowner says the gap at the patio door wasn't there before. Your photos of the old floor, the subfloor and the finished threshold settle it, all dated on the job.
- Record the dye lot and style number → reorder matching boxes for repairs
- Record moisture test results on concrete → proof you checked first
- Photo subfloor damage after tear-out → the extra prep has proof
- Snap the finished transitions → answer the final-check dispute
- Log leveling bags and pad used → see real material cost
- Have the homeowner sign at completion → no argument about finishing
Measure-Day Quotes Sent Before You Leave
You hate writing estimates at night after a day on your knees. Price carpet by the yard, LVP (luxury vinyl plank) by the foot and stairs per step. Send it from the driveway.
- Save carpet per sq yd and LVP per sq ft → units stay right
- Save glue-down and click-lock installs as separate lines → each priced right
- Price stairs per step → a 14-step staircase prices right
- Add tear-out, leveling and furniture moving as lines → prep gets paid
- Quote two carpet grades side by side → the homeowner picks one
- Add transitions and quarter round → no surprise charges at the end
- Send the quote from the driveway → yours lands before the next installer's
Install Dates Set by When the Boxes Land
The LVP ships in eight days, so the install can't go on Monday. Put the measure on this week's calendar. Book the install for the day after the boxes land, so the planks have time to adjust to the room.
- Book measure appointments in open slots → estimates fit between installs
- Set the install after material arrives → no crew standing around
- Spread a whole-house job over three days → the crew sees its whole run
- Drag an install when a shipment slips → the crew sees the new day
- Give measures one color and installs another → spot open estimate slots
- See each crew side by side → spread carpet and hard surface evenly
- Mark a job On Hold for backordered goods → the reason stays on it
More Jobs That Don't Come Through the Store
If one store sends most of your work, build your own customer list on the side. Leads come in through a request form, and past jobs stay on each client profile.
- Add a request form to your website → homeowners ask for a measure
- Ask for room photos in the request → know the job before you go
- Keep past floors on the profile → the stairs job comes back to you
- Track quotes sent and viewed → follow up while they're choosing
- Send a quote reminder → a quiet homeowner hears from you again
- Keep store jobs and your own in one list → one calendar
Two Crews Kept Straight Across Town
You lay hardwood on one side of town while your helper finishes a carpet job on the other. Each of you clocks in, snaps photos and marks the visit done from your own phone.
- Assign a helper to the carpet job → it's on their phone
- Start the clock at the front door → hours land on that install
- Approve a tack strip receipt as an expense → costs hit the right job
- Chat with crews on the Team plan → bad subfloors get flagged fast
- Find crews on the live map → send whoever's closest
- Have installers tap On My Way → you know they've left the warehouse
Try It Free for 14 Days
Use flooring business software free for 14 days and start booking jobs and sending invoices from day one.
What Installers Pay, Busy Season or Slow
Terms for crews who lay floors, not showrooms that sell them. Here's the price, the terms and the help.
Installers Who Fit, and Showrooms That Don't
Pick Procured if you lay floors yourself or run a few install crews. A showroom with stock and a sales team needs a retail system.
| Procured Is For | Procured Is Not For |
|---|---|
| You measure, quote and install carpet, LVP or hardwood | You ring up retail carpet sales at a counter |
| You sub for a store but want more of your own customers | You want store orders pushed in from a big-box install program |
| You won't order special-order hardwood until money's down | You need purchase orders sent to your flooring vendors |
| Your install dates depend on when the material arrives | You track rolls, remnants and dye lots as inventory |
| You do rip-and-relay work for restoration companies | You need seam diagrams or cut sheets drawn for you |
| Your carpet and hard-surface crews should log hours per job | You pay salespeople commissions through the app |
| Homeowners sometimes hold the final check over small details | You bid large commercial jobs from 100-page plan sets |
What Is Flooring Business Software?
Flooring business software is an app installers use to quote floors, book installs, record each job and get paid. Much of what Google shows for this search is for flooring stores with showrooms and stock. Procured is for the crew that measures and installs. It covers quotes, deposits, the calendar, photos and invoices.
Common Questions
If I install alone, what should flooring software do?
Does it add waste to my measurements?
Is this flooring CRM software, or a showroom system?
What if the homeowner cancels after I've ordered?
How do I handle a backlog four weeks deep?
How do I bill the store or restoration company I install for?
What if the homeowner won't pay until a small fix is done?
What about subfloor prep and moisture tests on slab jobs?
Can it measure an office floor off a PDF plan?
Will my bill for flooring business software change when a helper joins?
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