commercial cleaning business software

Stop Free Re-Cleans: Commercial Cleaning Business Software

Builders pay late and expect re-cleans for free. Procured puts each phase and each extra trip on the bill. Then it shows you who still owes.

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Commercial Cleaning Business Software field service management
Features

Where Builder and Office Cleans Leak Money

Builder work comes first, since re-cleans and late pay cost the most. Then office bids, floor care, photos and crew moves.

Phases and Re-Cleans

Every Trip Back to the Site Gets Paid

The painters come back after your final clean, and the super wants the tub spotless again. Quote rough, final and touch-up as separate lines. Put "extra re-cleans billed" in the terms.

  • Price the rough clean in cents per square foot → matches builder math
  • Give the final clean its own line → the second trip isn't free
  • Offer the touch-up as an option → the super decides if it's needed
  • Write one clean per phase into the terms → re-cleans become extras
  • Quote the extra trip before you go → the super OKs it first
  • Add the re-clean as a new line → the change order gets billed
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Builder Billing

Bill Each Phase and Chase Slow Builders

One builder is a month behind on net 30 (payment due in 30 days). Another bill is 4 months old. Send the invoice the day the phase ends, then check who owes what each week.

  • Invoice the finished phase from the job → no retyping the bid
  • Put net-30 terms in the quote → the builder agreed before you started
  • Sort open bills by builder → chase the oldest first
  • Resend the invoice every two weeks → it stays on their desk
  • Let the builder's office pay online by bank → no check in the mail
  • Record the check when it clears → the balance drops to zero
  • Sync paid invoices to your accounting app → no double entry at tax time
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Walkthrough Bids

Send the Bid From the Parking Lot

An office manager walks you past 8,000 sq ft of carpet, vinyl tile and 4 restrooms. Snap photos and build the bid on your phone. Email it before the next company shows up.

  • Photo stained carpet and grimy restrooms → the bid shows you looked
  • Pull square-foot rates from the price book → bids stay consistent
  • Add high dusting and restroom deep cleans as lines → the scope is clear
  • List what's excluded in the terms → no fight over windows later
  • Save an office bid as a template → the next one starts half done
  • Check when the bid shows Viewed → follow up in 3 to 5 days
  • Remind a quiet facility manager → your bid lands on top again
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Floor Care

Strip and Wax Priced by the Square Foot

A dentist's office has 2,400 sq ft of dull vinyl tile (VCT). Quote strip, finish coats and burnish per square foot, with your minimum on the ticket. Book it for a weekend when nobody's there.

  • Save strip and wax per sq ft → no math on the hood
  • Set a $100 minimum line → small break rooms cover the drive
  • Offer scrub and recoat as a cheaper option → the client picks
  • Book Saturday and Sunday as one job → floors are done by Monday
  • Add a monthly burnish visit after → one bid becomes steady work
  • Log finish and pads used → see what supplies cost the job
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Photo Proof

Dated Photos That End the "Not Spotless" Argument

The super says the tub still has paint on it, but the drywall crew came back after you left. Completion photos show what you handed over. The argument ends with the picture.

  • Shoot every room at completion → proof of what you left
  • Get the office manager's signature → nobody disputes the walk-through later
  • Attach completion photos to the invoice → the billing clerk sees the work
  • Keep walkthrough photos with the bid → the starting mess is on file
  • Reopen the job if they call → the old photos are right there
  • Note who worked on site after you → the next trade owns the mess
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Crew Scheduling

Move Cleans When the Builder's Date Slips

The flooring crew runs 2 days late, so your final clean can't happen Friday. Drag it to Monday and every crew's week updates side by side. A weekend floor job won't collide with it.

  • Drag the final clean when floors slip → no wasted trip to the site
  • See every crew in team view → spot an open day fast
  • Color-code floor care, builder and office jobs → floor jobs stand out
  • Set a weekly office account to repeat → no rebooking every Monday
  • Assign 2 crews to one large final clean → both see the date
  • Message crews in team chat (Team plan) → the change reaches everyone
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Try It Free for 14 Days

Use commercial cleaning business software free for 14 days and start booking jobs and sending invoices from day one.

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Why Procured

Price, Contract and Help for Builder Cleaners

What Procured costs a small cleaning crew, and what you sign.

Team: $75 a month, 2 two-person crews plus you
An office bid goes out in under a minute
No contract when build season slows
$4,250 builder phase by bank transfer: $34
Ready in under 5 minutes, parked outside an office
Veteran-owned; real people help you build the first bid
Who It's For

Which Office and Builder Cleaners It Fits

Shops with 1 to 3 crews that bid offices and builder cleans fit Procured. Contractors with big night crews in many buildings need more.

Procured Is ForProcured Is Not For
You bid offices, medical suites and retail spaces after a walkYou price bids with production rates for each room type
Builders hand you rough and final cleans on new homesYou track lien waivers, lien deadlines or retainage
Floor work like strip, wax and burnish is a big share of salesYou need floor machines and chemicals tracked as stock
Property managers call you for unit turnoversYou manage insurance papers inside client vendor portals
You bill builders on net terms, with 1 to 3 crewsYou want scored quality inspections with audit reports
You've lost money on re-cleans nobody agreed to pay forYou need full job costing with labor burden per bid
You moved into commercial from homes, windows or carpetsYou run 100+ night cleaners across many buildings
Learn More

What Is Commercial Cleaning Business Software?

Commercial cleaning business software is an app for bidding, booking and billing cleaning work for offices and builders. Crews use it to quote after a walkthrough and to split builder cleans into phases. It prices floor jobs by the foot and tracks bills on net terms. Procured suits commercial cleaning teams of 1 to 15.

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FAQ

Common Questions

Will builders accept a quote that charges for re-cleans?

Yes, more often when the rule sits in the quote they signed. Write it plainly: one clean per phase, extra trips at a set price. Once they accept, those terms stay with the job. If they argue later, point to the terms and your photos.

How do I price a job that's worse than the walkthrough?

Stop and send a revised quote with photos of what you found. The client can accept or ask for changes from the link. For a space nobody can size up, bid time and materials: an hourly rate plus supplies. Then the surprise mess still pays.

Can commercial cleaning scheduling software handle a Mon/Wed/Fri office?

Yes, with 3 weekly repeats, one for each night. There isn't a single three-days-a-week setting. For crews cleaning dozens of buildings every night, our janitorial page is a closer fit.

Can the app show crews where to go?

Yes. Crews see their visits on their phones, with the address, notes and walkthrough photos. Before driving over, they tap On My Way; at lockup they mark the visit done. On Team, you also see crews on a map and route the day.

Can a property manager pay by card or bank?

Yes. They open the invoice link and pay by card or ACH (bank transfer) through Stripe. Mailed checks, Zelle and Venmo get recorded against the same invoice. Procured adds no fee on top of Stripe's.

Does commercial cleaning invoicing software chase late builders for me?

No, it won't send overdue reminders on its own. You see each builder's open balance and resend by hand. For a big first job with a new builder, ask for a deposit on the quote. That way some cash comes in before you start.

Can I attach my certificate of insurance to a bid?

No, there's no spot for an insurance certificate in the app. Email yours to the client when you send the bid, and keep it on file yourself. If a property manager needs it uploaded to their vendor portal, do that on their site.

Will commercial cleaning business software show which jobs made money?

Roughly, yes. Crews clock time to each job, and receipts for stripper, finish or a rented buffer go in as job expenses. Reports show revenue and costs for the business. It isn't full job costing with labor burden, so bigger shops may want a separate job-costing tool.

I quote in one app and write proposals in another. Can this replace both?

For most bids, yes. One quote holds your line items, terms, photos and logo, and you can set its fonts, colors and layout. Save your best office bid as a template. Want a hand? A training call gets your office and floor-care prices loaded.

Is there commercial cleaning software for an owner who runs 5 techs?

Yes. Five techs plus you make 6 users. That 6-person crew lands on the Business plan, $145 a month, and hiring up to 15 costs no more. Team stops at 5 seats, counting yours. The 14-day free trial opens every Business feature, so bid a real job with it first.

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