Quote at the Walk-Through With Painting Business Software
Stop writing estimates at the kitchen table and buying paint for jobs that cancel. In Procured, you price the house room by room and put the deposit on the quote the homeowner signs.
From the Walk-Through to the Final Coat
What costs a repaint shop the most comes first: slow estimates, lost deposits, rain days and slow payers.
Estimates Priced Before You Leave the Driveway
The old way was a tape, a pad and 2 hours at the kitchen table. Walk the house and add walls, trim and doors from your price book. The quote totals as you go.
- Save wall, trim and door rates → every estimate prices the same
- Split the quote by room → the homeowner sees where the money goes
- Add prep as its own line → scraping and caulking get paid
- Offer 2 paint lines on one quote → the homeowner picks the grade
- Attach photos of peeling trim → the homeowner sees why prep costs extra
- Save a cabinet job as a template → the next one takes minutes
- See the estimate marked Viewed at 9 pm → call the next morning
Deposits That Hold Dates and Buy Paint
A homeowner cancels the week you start, and you're stuck with $600 of paint. Put a 30% deposit on the quote, get it signed, and buy paint with their money.
- Require 30% down at signing → you don't pay for paint yourself
- Get the signature online → no chasing a paper contract
- Book the start date once the deposit lands → no free holds
- Bill the balance at the walk-through → paid before drop cloths come up
- Record a balance paid by Zelle → the job closes out
- Add extra trim to the final bill → change work gets paid
Exterior Out, Interior In on Rain Days
Rain on Thursday means the Miller exterior waits. Drag it to Monday and pull the Garcia interior forward, so your crew still paints and nobody loses a day.
- Drag a wet exterior to the next dry day → the crew stays busy
- Keep an interior ready for bad weather → rain doesn't cost a workday
- Block a six-day exterior across the calendar → the whole run shows
- Color-code exteriors and interiors → spot what the forecast will hit
- Check team view before booking → nobody's due at 2 houses
- Assign painters to tomorrow's house → it shows up on their phone
- Say 'Move the Miller exterior to Monday' → one tap and it's moved
Unit Turns Billed and Followed to Payment
A property manager sends 6 unit turns a month and pays in 45 days. Make each unit its own job with photos, bill the manager, and watch the unpaid list on day 31.
- Make each unit its own job → no lumped bills to untangle
- Save one-bed and two-bed turn prices → bills match every time
- Photo each finished unit → the manager sees it's rent-ready
- Invoice the day the unit is done → you get paid sooner
- Check unpaid invoices on day 31 → call before it slides to 90
- Let managers send turns through the client portal → requests arrive in writing
- Record the manager's check for 6 turns → each unit shows paid
A Color Book for Every House You Paint
Two years later, the homeowner calls about a scuffed hallway. Open their file. The color, sheen and brand for each room sit right there in the job notes and photos.
- Note color, sheen and product per room → touch-ups match the first time
- Photo the can labels → no guessing eggshell versus satin
- Keep past jobs on the client profile → the next repaint has history
- Note gate codes and pets → the crew walks in ready
- Photo each wall before and after → proof if coverage gets questioned
- Note lead-safe prep on pre-1978 homes → the steps sit on the job
- Look up the homeowner from your phone → answer color questions on the spot
Two Houses This Week, Both on Your Phone
Your crew of 4 is split across 2 houses this week. Each painter clocks in on site, logs the gallons used and posts photos, so you see progress without driving over.
- Have painters punch in on arrival → hours match the job, not a guess
- Log gallons and supplies used → know what each job cost you
- Submit a paint store receipt as an expense → approve it from your phone
- Set a job to On Hold for weather → everyone sees why it paused
- Use team chat on the Team plan → painters get answers on the ladder
- Check crew photos at lunch → catch thin coverage early
- Keep a punch list in the job notes → nothing slips at the walk-through
Try It Free for 14 Days
Use painting business software free for 14 days and start booking jobs and sending invoices from day one.
Simple Terms for a Small Repaint Shop
Here are the terms, sized for a crew of 4 or a painter on their own.
Repaints Yes, Blueprint Bids No
Residential repaint shops with 1-3 crews fit Procured best. Commercial shops that bid from plans may need more.
| Procured Is For | Procured Is Not For |
|---|---|
| You and 2-6 painters mostly do interior and exterior repaints | You bid from blueprints and need digital takeoffs |
| A deposit is what puts a job on your calendar | Commercial general contractors make you bill in monthly draws |
| Rain moves your exterior days every other week | You want hours and gallons figured from production rates |
| Homeowners call back years later asking for the color | You want to preview colors on a photo of their house |
| A few property managers keep your slow weeks full | You need paint ordered from your supplier inside the app |
| You're tired of an estimate pad nobody else can read | You need lead-safe (RRP) record forms built in |
| Your crew is growing and you want hours logged per job | Your company has 50+ painters and several branch offices |
What Is Painting Business Software?
Painting business software helps a painter quote jobs, book crews, keep notes on each house and get paid. For a repaint shop, that means room-by-room quotes and deposits at signing. It also means a calendar you can reshuffle when it rains. Procured keeps each homeowner's colors and photos on file for the next touch-up.
Common Questions
I run 2 crews. What painting contractors software fits my size?
Can I price walls by the square foot and trim by the linear foot?
Is there a special field for paint colors?
Does painting business management software handle new-construction touch-ups?
Will it text homeowners when rain moves their start date?
Will my bookkeeper still get the numbers?
Can painting business software replace the shop whiteboard?
Is painting project management software overkill for a solo painter?
Can homeowners pay a deposit online, and what does it cost?
What would I pay for me and 3 painters?
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