Get Paid Phase by Phase: General Contractor Software
When phase payments aren't billed on time, you end up buying lumber before the owner pays. With Procured, you bill each phase the day it wraps and keep sub dates and changes on one job.
Running Subs on a Small Home Build
Six problems small GCs (general contractors) name, with money first. Sub dates and change orders come next.
Bill the Addition Stage by Stage
Your log book holds every receipt and balance for the addition. Split the build into foundation, framing, dry-in and finishes instead. Each phase gets its own invoice the day it wraps, and the balance shows on your phone.
- Collect the foundation deposit when the owner signs → the build starts funded
- Invoice framing the day it's done → the payment request goes out today
- Send big phase invoices with a bank-transfer option → lower fees than card
- Record the owner's check → see what each phase still owes
- Check open balances across jobs → know who's behind before ordering trusses
- Sync phase payments to your accounting app → no retyping for the bookkeeper
Extras Accepted Before You Frame Them
The owner wants the garage 2 feet deeper after you stake the layout. Send the change as its own quote with the new price. Build it only after they accept on their phone.
- Send each change as a separate quote → a dated yes on file
- Attach the architect's revised sketch → the owner sees what changed
- Bill a deposit on the change → the owner buys the extra lumber
- Watch for Viewed on the change order → call first thing
- Keep the declined change on the job → proof the first scope held
- Get edit requests through the link → revise, don't retype
One Calendar for Every Trade on the Job
The rough-in inspection slips from Tuesday to Thursday. Now insulation and drywall need new dates. Drag them on the calendar, and the whole addition stays in one view instead of in your head.
- Set the addition as a multi-day job → the build spans the calendar
- Block each trade's days with a note → framing, rough-in, drywall in order
- Drag drywall when the inspection slips → no rebuilding the plan by phone
- Filter the calendar by job → see one house's sequence
- Color code additions, garages and remodels → spot which crew goes where
- Mark a job On Hold for a permit wait → nobody rolls a truck
- Tell the app to move the Baker drywall visit → confirm the change
Every Sub's Photos and Notes on the Job
One sub texts, one emails, and one tells your foreman on site. Put their photos, dates and notes on the job itself, so the record doesn't live in your truck.
- Snap framing photos before insulation → proof of what's in the walls
- Log inspection results in job notes → pass or fail, with the date
- Keep sub contact names on the job → nobody hunts for numbers
- Upload the revised plan page → the crew builds the right version
- Check job history → see who changed what and when
- Get the owner's signature at completion → closeout in writing
Bids Built From Sub Numbers Plus Your Fee
Your subs hand you firm prices. Enter each trade as a line and add your overhead and profit. The owner gets one clean proposal with your logo on it.
- Enter each sub's bid as a line item → the owner sees every trade
- Add your GC fee as a line → overhead and profit get paid
- Reuse your 24x24 detached-garage bid → only the site work changes
- Keep cost and sell prices in the price book → markup stays consistent
- Offer slab or crawlspace on one quote → the owner decides
- Nudge the owner sitting on the garage bid → keep your slot open
Crew Hours and Lumberyard Receipts per House
Your supers bounce between 3 houses a day, and receipts pile up on the dash. They clock in at each house and submit receipts to the right job. You approve both from home on Friday.
- Have supers clock in at each house → time splits by build
- Approve timesheets on Friday → hours are right before checks go out
- Submit lumberyard receipts as expenses → Procured does the math per job
- Reject an expense with a reason → no mystery charges on the job
- Record materials used → know what went into each phase
- Check the Team plan's live map → send the nearest crew to punch work
Try It Free for 14 Days
Use general contractor software free for 14 days and start booking jobs and sending invoices from day one.
Sized for GCs Who Build Houses, Not Hospitals
What a small builder pays, and who answers when a super calls.
Which Home Builders and Small GCs It Fits
Procured is for home builders and small GCs who sub most trades. Commercial firms billing through pay apps will outgrow it.
| Procured Is For | Procured Is Not For |
|---|---|
| You build 5-20 additions, garages or custom homes a year | You need permits tracked city by city |
| You sub out most trades and check sites every day | You need RFIs (requests for information), submittals and plan markup |
| Your own crew is 2-15 people, plus the subs you trust | You track committed vs actual costs on every job |
| Phase payments live in a notebook or spreadsheet today | You need COI (insurance certificate) expiry alerts for every sub |
| Owners change their minds after you pull the permit | Your sales run through a bid board and invitations to bid |
| Your team drifted back to spreadsheets after the last tool | You need Gantt charts that link each trade to the next |
| A big construction app felt like driving a semi to pick up lunch | You manage 40 commercial TIs (tenant improvements) with a team |
What Is General Contractor Software?
General contractor software is where a GC keeps the bids, sub schedules, change orders and owner payments for each build. Commercial systems add submittals and pay apps on top. Procured is the lighter kind, made for a small home builder. Each addition or garage gets one record from first bid to final payment.
Common Questions
How do I choose general contractor software when I build a few homes a year?
Is there simple software for general contractor owners who aren't tech savvy?
Do my subs need their own login?
Can my supers run it from the jobsite?
Does it work for commercial tenant improvement jobs?
Can it handle lender draws and retainage?
Can I keep track of sub paperwork like insurance and waivers?
How do I switch from Google Sheets to general contractor company software?
Is general contractor business software worth it for a GC doing 15 houses a year?
Can I try it on one addition first?
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