Stop Billing at Night With Plumbing Business Software
Great at the work but behind on billing? In Procured, the finished job becomes an invoice the homeowner pays before you pack the van.
From the Clogged Drain to the Full Repipe
Billing at night costs a small plumbing shop the most, so it comes first. Five other problems follow.
Paid at the Kitchen Table, Not Sunday Night
You finish a water heater swap at 4 pm, then bill it Sunday night. Instead, build the invoice from the job on your phone. The homeowner pays by card while you load the old tank.
- Complete the drain job → the invoice fills in from it
- Send the homeowner a card payment link → no check in the mail
- Add the trip charge and the extra wax ring → nothing left off
- Mark cash taken at the door as paid → the balance hits zero
- Add "while you're here" work to the bill → the second toilet gets paid
- Check who owes you from the van → call them before Friday
A Signed Price Before the Wrench Comes Out
A homeowner pushes back on the repipe bill because nobody agreed on a number. Quote from your price book at the door instead. They sign it, and a deposit pays for the pipe.
- Save drain clears and rebuilds at flat rates → every truck charges the same
- Raise the tank price once when the supply house does → quotes stay current
- Offer a standard tank, a larger tank or tankless → the homeowner picks
- Have the homeowner sign before you start → no argument over the total
- Put a deposit on the repipe quote → copper's paid before day one
- Save a tank install as a template → quote the next one fast
Fit the Burst Pipe Into a Booked Afternoon
A burst pipe at 2 pm lands on a booked afternoon. Drag 2 drain calls to tomorrow and take the flood. Your apprentice gets the new order of stops right away.
- Drag booked calls to open slots → the flood gets a truck
- Say "Reschedule Parker's drain call to Friday" → confirm, and Friday's list updates
- See every plumber side by side → find who frees up first
- Spot the nearest van on the Team plan map → it takes the flood
- Have plumbers tap Arrived on site → you know who's working
- Block 3 days for a repipe → service calls fit around it
- Color code burst pipes red → the office sees them first
Catch the Caller You Missed Under a Sink
You're elbow deep in a drain when a new homeowner calls, hangs up and tries the next plumber. Your website's request form catches them, with leak photos waiting when you wash up.
- Add a leak-report form to your site → night calls wait in a list
- Have callers attach a photo of the leak → load the right parts
- Price the leak from its request → beat the next plumber they called
- Turn down a clog two counties over → no four-hour round trip
- Remind a slow decider about the water heater quote → keep the job
- Spot the Viewed tag → call before another plumber does
Camera Footage That Sells the Sewer Line Fix
You scope the main and find roots at 40 feet. The homeowner can't see inside a pipe, so a big number sounds made up. Put the footage on the quote and let them watch.
- Attach the scope video to the quote → the homeowner sees the roots
- Snap the corroded tank before you pull it → the swap makes sense
- Film the new install running → proof if they call back
- Photo the shutoff and cleanout spots → the next visit starts faster
- Keep each call on the client record → callbacks start with history
- Note the water pressure and pressure valve → the next tech knows the setup
You and a Helper, One Set of Jobs
You plumb all day, then juggle 3 apps at night. In Procured, one quote becomes the job and then the bill. Your journeyman sees their calls and clocks in at the house.
- Assign a call to your journeyman → it shows up on their phone
- Have your journeyman clock in on site → hours tie to that job
- Approve the supply house receipt → parts cost lands on the job
- Ask questions in team chat on the Team plan → no guessing on site
- Open last week's leak job again for the callback → one record
- Check your reports on Friday → see which calls made money
Try It Free for 14 Days
Use plumbing business software free for 14 days and start booking jobs and sending invoices from day one.
Why Trying It Costs a Plumbing Shop Nothing
Switching apps shouldn't cost you a week of calls. Here's what you sign up for, and what you don't.
Is Procured Right for Your Plumbing Shop?
It fits the service plumber with a few vans and a mixed week. Big call centers or shops that sell service plans need a different tool.
| Procured Is For | Procured Is Not For |
|---|---|
| Your 1-5 vans handle service and drain calls | You need price books linked to live supply house pricing |
| You still plumb all day and do the billing at night | You sell financing on water heaters and repipes |
| A burst pipe wrecks your week a few times a month | An answering service has to pick up your calls around the clock |
| Some of your jobs are flat rate and some are by the hour | You bill builders in phases with lien waivers |
| Sewer camera work turns into your biggest tickets | You file backflow test reports with the water utility |
| Landlords and contractors send you repeat work | You sell service plans that charge homeowners every month |
| You're about to hire your first apprentice | You dispatch 50+ techs from a call center |
What Is Plumbing Business Software?
Plumbing business software is what a plumbing shop uses to quote, schedule and bill its work. For a service plumber, it holds a flat-rate price book and a calendar you can rework mid-day. Invoices go out from the job, and the homeowner can pay on the spot. Procured doesn't handle permits or service plans.
Common Questions
Can I bill some jobs time and materials instead?
Should I ask for money up front on a repipe or water heater swap?
Can I attach sewer camera footage to a job?
Does plumbing scheduling software help with the Monday backlog?
Can I bill landlords and contractors on net 30?
Does plumbing business software still work down in a basement mechanical room?
Can homeowners get a text when an emergency makes me late?
Is plumbing invoice software overkill for a one-truck plumber?
What will plumbing management software cost once I hire a helper?
Can I take a card at the kitchen table, and what does it cost me?
Ready to Grow Your Plumbing Business Software Business?
Join thousands of field service professionals who trust Procured to run their business.