Money Down Before the Pavers: Landscaping Business Software
Money tied up in a 4-week install makes payroll a scramble. With Procured, you take the deposit at signing and bill each draw as the crew finishes it.
Hardscape Builds and Weekly Beds, Side by Side
Here's how Procured takes on the problems owners name. First up: cash stuck in installs.
Stone and Plants Paid For Before You Order
Last year your money sat in installs and paydays got tight. Now the client pays the deposit when they sign. Each draw goes out the day the crew finishes that stage, and the walkthrough settles the rest.
- Require money down with the signed proposal → you never front pavers
- Write draw dates into the quote terms → both sides agree upfront
- Invoice the next draw when the wall goes up → cash keeps moving
- Attach stage photos to each draw invoice → the client sees progress
- Log the check handed over at the walkthrough → the balance shows paid
- Check open balances each Thursday → wages aren't a scramble
Proposals With Options the Client Can Pick
A backyard bid holds a paver patio, a seat wall, plantings and lighting. One big total scares people off. Send a basic and a full version, and they pick a number instead.
- Save pavers, wall block and mulch by the yard → bids price right
- Price shrubs by the pot and trees by caliper → no guessing
- Quote a small patio and a large one together → the client chooses
- Attach site photos and your sketch → they see their own yard
- Reuse last month's 12x16 paver patio → swap only the block color
- Take change requests through the quote link → revise instead of rebidding
Screen Price Shoppers Before You Draw a Plan
A full design bid takes you 10 hours, and price shoppers waste them. In your CRM (client list), inquiries arrive from your website with yard photos attached. You see the slope and the old beds before you spend an evening drawing.
- Add an inquiry form to your site → design leads arrive with photos
- Look at the yard photos before calling back → skip the dreamers
- Quote the design fee first → your drawing time gets paid
- See the proposal marked Viewed → call that evening
- Keep each property's history on one profile → quote repeat clients fast
- Say 'decline the Miller request, outside our area' → tap to confirm
Mulch and Shrub Work Your Crews Spot, Sold
Your maintenance crew walks past thin mulch and a dead evergreen every week. They snap a photo on the visit. That account gets a quote for the fix before another company knocks.
- Have crews photograph a dead shrub → quote the replacement
- Offer re-edging, pruning and fresh mulch as add-ons → accounts grow
- Set weekly or every-two-weeks bed care → the season's on the calendar
- Add an accepted upsell to that month's bill → one payment, not 2
- Keep bed notes and gate codes on the job → any crew can go
- Take spring requests through your client portal → one request list
Know What the Last Wall Took in Hours
You bid the wall at 40 crew hours. Clock-ins show whether it took 40 or 58, and the pallets used sit on the job. That's the real number for pricing your next wall.
- Have the crew clock in on site → real hours sit on the job
- Log pallets, stone and topsoil used → compare them with the bid
- Note a client's scope change with a photo → arguments end with the record
- Submit a dump fee or skid steer rental → Procured does the math
- Snap before and after shots → fresh photos for your next sales visit
- Get the client's signature at the walkthrough → sign-off stays on file
Rain Days Move the Wall, Not the Mowing
Crew 1 is on day 3 of a retaining wall while crew 2 runs maintenance. Procured holds the wall as one multi-day job. Rain moves it; maintenance days stay put.
- Book a retaining wall across 5 days → the whole build shows
- Color installs apart from maintenance → crews know which truck to load
- Shift sod day to Thursday when rain hits → the crew sees the date
- View crews side by side → spot an idle truck early
- Let crew leaders book follow-up work → fewer calls to you
- Map maintenance stops on the Team plan → group them by neighborhood
Try It Free for 14 Days
Use landscaping business software free for 14 days and start booking jobs and sending invoices from day one.
A Crew-Sized Price for Install and Maintenance
Plans are flat: one small crew fits Team, and 2 crews fit the Business plan. Here's what else you get.
Is Your Design-Build Shop the Right Size?
Still on a crew by day and doing the books at night? Procured is made for that owner. Large estimating shops will want more.
| Procured Is For | Procured Is Not For |
|---|---|
| Your crews split their weeks between installs and maintenance | You need nursery price catalogs loaded for you |
| You've lent a client a month of cash on an install before | A GC (general contractor) holds back part of your pay until closeout |
| Your maintenance accounts run on yearly contracts | You want contract payments charged to cards automatically |
| Your crews notice more work than you ever quote | You need to-scale plans or 3D renderings (use a design tool) |
| Price shoppers have eaten your evenings with free designs | You measure beds and turf from aerial maps for takeoffs |
| You've guessed at your wall prices for a few seasons | You need call-before-you-dig tickets tracked |
| You're writing bids at the kitchen table after dark | You run several branches with 50+ field staff |
What Is Landscaping Business Software?
Landscaping business software runs the money and calendar side of a landscape company: proposals, crew days and client billing. In a design-build shop, it covers both the big installs and the weekly maintenance that pays the bills in between. Procured handles that business side. Designers still keep a drawing tool for plans.
Common Questions
Do I need a full estimating system at my size?
Can I charge for a landscape design and credit it to the build?
Can I stop work until a draw is paid?
Can I bill maintenance clients the same amount every month?
Does landscaping CRM software help with commercial property managers?
Will landscaping management software show if a retaining wall job made money?
Do clients get a booking page in landscaping business scheduling software?
How do I switch to landscaping business software in the middle of the season?
Which plan covers 2 crews and an office helper?
Can I try it during spring cleanups?
Ready to Grow Your Landscaping Business Software Business?
Join thousands of field service professionals who trust Procured to run their business.