septic pumping business software

Stop Probing for Lids With Septic Pumping Business Software

Four of six stops have no risers, and the lid is two feet down somewhere. Procured keeps each tank sketch and lid depth on the property, so any driver digs once.

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Septic Pumping Business Software field service management
Features

What Changes for One to Three Pump Trucks

Pumpers lose the most time digging for lids, so this list starts there. The rest follow by cost.

Tank Records

Find the Lid Without Probing the Whole Yard

Your new driver pulls up to a farmhouse with no risers. Last visit's notes say the lid is 14 feet off the back corner, 2 feet down. The photo shows where to dig.

  • Photo your old hand-drawn sketch → it rides on the client profile
  • Note lid depth and distance from the house → less probing
  • Write down tank size and material → load the right hose length
  • Snap the open lid and baffles → condition is on file
  • Record sludge and scum levels → back up your next-pump advice
  • Keep every pump-out on the property → the history outlives the driver
  • Note gate codes and dogs → no surprises in the backyard
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Billing and Dump Fees

Gallons, Digs and Dump Fees on One Bill

A 1,000-gallon pump-out, 30 minutes of digging and two new risers go on one invoice. The dump fee goes in as an expense, so you see what the job made.

  • Save pump-outs by tank size in the price book → prices stay steady
  • Add digging, filter cleaning and risers as lines → extras get paid
  • Take a card at the truck → no bill left in the mailbox
  • Log a check at the house → balances stay right
  • Log each dump fee as an expense → know your disposal cost per job
  • Invoice a commercial account by email → track it until it's paid
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Pump-Out Scheduling

Next Pump-Out Dates Set at the Tank

You print a due list and hand-label reminder cards every month. Book each home's next pump-out before you pull away from the tank, and set holding tanks to repeat monthly.

  • Set holding tanks to repeat monthly → they stay on the calendar
  • Put grease traps on a weekly or monthly visit → restaurants stay on schedule
  • Book the next pump-out as you leave → the date is already set
  • Drag a pump-out when the ground freezes → the driver sees the new day
  • Color-code pump-outs, inspections and backups → read the day fast
  • Compare drivers side by side on the calendar → see each truck's load
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Realtor Inspections

Inspection Reports Paid For Before They're Sent

A realtor needs the septic inspected before a closing in two weeks. The request comes in through your website, and you book it. The buyer or seller pays online before you hand over your report.

  • Take inspection requests on your website → realtors send the address
  • Quote the inspection and pump-out together → one price to approve
  • Book it around the closing date → no rushed last-day calls
  • Photograph the tank, baffles and outlet → your findings have proof
  • Invoice before you send the report → you get paid first
  • Keep the inspection on the property → next buyer's call starts informed
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Trucks and Routes

Fewer Dead Miles Between Pump-Outs

Forty minutes between stops is dead time. On the Team plan, see the day's pump-outs on a map and group them by area. Send each truck the closest stops.

  • See every pump-out on a map → group the east side for one truck
  • Order each truck's stops by the fastest route → less diesel burned
  • Dispatch a visit to a driver → it's on their phone right away
  • Watch On My Way and Arrived → know which stop each truck is on
  • Hand a backup call to the nearest truck → the call gets covered
  • Message drivers in team chat → a missing lid gets sorted fast
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Backups and Upgrades

Riser Quotes So Nobody Digs Here Again

Your driver dug up two lids for the third time at the same house. Send a riser quote from the customer's yard, so next time the lid is at grade and nobody digs.

  • Quote risers while the lids are open → the customer decides on the spot
  • Show the customer a photo of the buried lid → the problem's obvious
  • Get the quote accepted online → book it for the next trip
  • Log new risers on the property → the next driver skips the dig
  • Log a 2 a.m. backup as a job → bill the after-hours rate
  • Add a filter clean line → a small fix gets paid too
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Try It Free for 14 Days

Use septic pumping business software free for 14 days and start booking jobs and sending invoices from day one.

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Why Procured

Why Pumpers Retire the Card File

Switching from a card file is only worth it if it doesn't cost you a week. Here are the terms.

No contract, even through frozen-ground months
14-day trial on real pump-outs, no card
A $450 pump-out by card: $13.35 fee
Set up in five minutes, with a walk-through offered
Owned by veterans, with a support team in the US
Real people answer your texts from the pump truck
Who It's For

Which Pumping Outfits This Fits

Family outfits that pump homes and take some commercial work fit Procured. Shops that must file state manifests need more.

Procured Is ForProcured Is Not For
A small office dispatches one to three pump trucksYou must file state or county waste manifests from the app
Your tank locations live on hand-drawn cardsYou want tanks marked by GPS on a county map
You pump holding tanks or grease traps every monthYou want three-year pump-out notices mailed out for you
You do real-estate inspections for realtors and buyersYour report should stay locked until payment clears
Dump fees are your biggest cost and you want them per jobYou need disposal logs and truck load planning built in
You install risers while you're already at the tankYou file aerobic unit (ATU) test reports with the permit office
You bought the business along with a box of customer cardsYour fleet runs 20 or more trucks out of several yards
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What Is Septic Pumping Business Software?

Septic pumping business software is one place for pump-out schedules, tank records, truck dispatch and the bill for each job. For a small outfit, that means lid locations your drivers can find and gallons and extras on the invoice. Dump fees sit on each job as expenses. Procured covers those jobs, but it doesn't file state manifests, the disposal forms some states require.

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FAQ

Common Questions

Is it built for septic, or a plumbing app with septic on the page?

It's a general field service app that you set up the septic way. You build the price book around tank sizes, digging and risers, and keep lid notes on each property. It has no septic-only forms like manifests. Judge it on whether your drivers find lids faster.

Can my driver record gallons pumped from the truck?

Yes. The driver adds gallons pumped, sludge and scum levels and tank condition to the job notes. They do it when they complete the visit. If you bill by the gallon, add it as a line on the invoice with the right quantity. Snap the open tank, and the photo sits beside those readings.

How will a new driver know the lid depth and hose length?

From the notes on the client profile and each job, with photos of the yard and the open lid. Snap your old hand-drawn sketch too. Every driver can pull it up on their phone before they start probing. There's no special tank-map feature, so pick a note layout and stick to it.

Can I run grease trap accounts for restaurants?

Yes, as recurring visits set weekly, every two weeks or monthly. Each restaurant gets a client profile with its trap size and access notes. Procured doesn't keep the FOG (fats, oils and grease) records some cities want, so keep those as you do now. Invoice after each pump-out.

How do I handle real-estate inspections before a closing?

Book the inspection as a job with the closing date in the notes. Photograph the tank, baffles and outlet, then send the invoice to whoever is paying. Procured can't lock your report until payment, so send the report yourself once the invoice shows paid.

Will it work at a rural property with no cell signal?

Yes. Procured keeps working offline, so drivers can add notes, gallons and photos at a farm with no bars. Everything uploads once you're back in range on the county road. Save voice commands for when you have bars again.

Can septic scheduling software remind customers when they're due for a pump-out?

Not every few years on its own. Recurring visits go up to monthly, which suits holding tanks, not homes. Instead, book the next pump-out as a future job when you finish. Or note the due year on the client profile and check it each month. The usual rule of thumb for a household tank is every three to five years, but check your county's rules.

Will this septic company software make my state manifest?

No manifest comes out of Procured, and there's no state pumper report. You can note where each load went in the job notes. You'll still fill the official manifest the way you do now. If your state wants manifests filed online, check that before you switch.

Can I bring over my old customer cards when I switch?

Yes, by hand, and Procured's team walks you through setup when you start. Begin with the customers you pump most often and add their sketches as photos. Older cards can go in as you run into those properties, so the file fills in over your first season.

Is septic pumping software worth it for two trucks?

Yes, when your tank records live in one person's head or a card box. Septic pumping business software puts them on every driver's phone. Two trucks and an office helper fit on Team, $75 a month, which adds dispatch, maps and team chat.

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