Blowouts Done in Time: Irrigation Service Business Software
Hundreds of blowouts and a freeze that won't wait. Procured lays out last fall's list by subdivision. Techs see their day and bill per zone from the yard.
Six Fixes for a Sprinkler Shop's Busiest Weeks
Here's what a sprinkler shop needs fixed, in order: the freeze, the miles, lost parts and callbacks.
Last Fall's List Laid Out Before the Freeze
It's October, 280 customers want a blowout, and the first hard freeze sets the deadline. Pull up last fall's jobs and lay them out by subdivision on the week view. When a cold snap shows up, drag days forward.
- Open last fall's blowout jobs → call everyone who's due again
- Book next spring's turn-on before you leave → April starts half full
- Drag a week of blowouts forward → beat the freeze in the forecast
- Put one subdivision on one day → short hops between yards
- Color code start-ups, blowouts and repairs → see which weeks are full
- Put a homeowners association on monthly checks → visits repeat all season
- Book a new install across 3 days → those days show as taken
Subdivision Routes for Three Trucks
Three trucks shouldn't all cross town on the same morning. On the Team plan, every blowout shows on a map. Hand the north-side stops to one tech.
- See the day's jobs on a map → split stops by neighborhood
- Sort each tech's stop order → more blowouts before dark
- Dispatch a visit to the nearest tech → a surprise leak gets handled
- Watch live locations → know who can grab a late add
- Have techs mark each blowout done → you watch the pace
- Post a note in team chat → everyone hears the compressor is down
- Say "Mark arrived at the Walsh job" → one tap logs your arrival
Per-Zone Invoices That Include Every Head You Swapped
A 9-zone blowout with 2 swapped heads used to be a note on a clipboard. Log the heads as materials used, set the zone count, and email the invoice from the driveway. The homeowner can pay online tonight.
- Save a per-zone rate → change the zone count, the price follows
- Log heads, nozzles and valves on the visit → parts reach the bill
- Bill a flat trip charge per yard → far-off subdivisions cover the gas
- Send the invoice from your phone → no paper bills in November
- Let the HOA (homeowners association) pay by bank transfer → cheaper big bills
- Record checks from older customers → every payment in one place
- See open balances → chase the stragglers before winter
- Push paid blowouts to your accounting program → the books keep up
Repair Quotes the Homeowner Approves From Work
You find a cracked valve during a spring start-up, and nobody's home. Send a quote with the photo and 3 repair options. The homeowner picks one from their desk, and it becomes a job.
- Snap the cracked head in zone 4 → the homeowner sees why
- Offer repair, rebuild or replace on one quote → they choose
- Pull valve prices from the price book → quote while still in the yard
- Quote a drip zone conversion → extra work during summer checks
- Convert the approved repair to a job → the fix lands this week
- Nudge homeowners on open valve quotes → repairs done before July heat
- Add a deposit to a new install quote → trenching gets paid first
Every Zone and Controller, Saved for Next Spring
Your tech notes 7 zones, a Hunter controller, a cracked backflow bonnet and a broken head in zone 4. Next April, whoever does the turn-on sees all of it before pulling up.
- Note the zone count → next year's price and time are clear
- Record the controller type and settings → the start-up goes faster
- Photo the backflow device and its serial → no hunting in the shrubs
- Note where the main shutoff hides → turn-on starts at the right box
- Snap before and after photos of a repair → proof you swapped the head
- Clock in and out at each stop → see real minutes per zone
- Open job history → every visit to that system since install
A Waitlist for Late Winterization Calls
It's late October, and new callers ask if you can still winterize them. Your website form collects their address and zone count. Book them, or say no kindly before the freeze.
- Put a winterization request form online → late adds stack up in order
- Ask for zone count on the form → quote a new customer right away
- Decline requests past your cutoff → customers hear it early
- Turn a new request into a start-up quote → it's booked for spring
- Let property managers use the client portal → work requests arrive in writing
- Collect new-install requests from your website → summer work fills in
Try It Free for 14 Days
Use irrigation service business software free for 14 days and start booking jobs and sending invoices from day one.
Terms a Three-Truck Sprinkler Shop Can Live With
GeoFlow Sprinklers & Irrigation in Dallas-Fort Worth keeps its schedule, photos and team chat here. These are the terms.
For Sprinkler Crews, Not Farms
Picture a few trucks and hundreds of yards to blow out before the freeze. Procured is built for sprinkler crews like that.
| Procured Is For | Procured Is Not For |
|---|---|
| Your 1-3 trucks serve a few hundred sprinkler customers | Your district wants backflow results typed into its own portal |
| You still book blowouts from a printed list and a phone | You want the app to rebook each customer every year |
| You charge by the zone, not by the hour | You track certified-tester licenses and gauge calibration |
| Summer means repairs, drip conversions and a few new installs | You need design drawings or as-builts for new systems |
| Homeowners are at work when you find the broken valve | You want customers to pick their own blowout time online |
| Property managers and HOAs send you work | You count heads and valves on each truck with reorder points |
| Your best tech's yard knowledge lives only in their head | You schedule water for farm fields, not service crews |
What Is Irrigation Service Business Software?
Irrigation service business software keeps a sprinkler company's calendar, yard notes and billing in one app. It books spring turn-ons and fall blowouts, sends techs to each yard and bills per zone. For a small shop, the hard part is the fall: hundreds of short visits before the ground freezes. It doesn't turn sprinklers on or time the water.
Common Questions
Is it irrigation software for contractors or a homeowner app?
How do I price blowouts and start-ups per zone?
Can irrigation service scheduling software book 300 blowouts in 2 weeks?
Can I charge a premium for calls after my cutoff?
Does Procured handle backflow tests?
Can customers pick their own start-up date?
Does it connect to my smart controllers?
We keep our blowout list in a spreadsheet. How hard is switching?
What does it cost if I add seasonal techs for the rush?
Is irrigation service business software worth it for a solo sprinkler tech?
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