Quit Underbidding Removals With Tree Care Business Software
People tell you you're too cheap, and the bucket truck's hours go unbilled. Procured prices each tree with a photo and charges for the climb and the machines.
From the Estimate Walk to the Stump
Six problems tree service owners name, starting with the bid that's too cheap.
Bids That Charge for the Bucket and Chipper
A big removal ate a full day of bucket truck and chipper time. The round-number bid covered none of it. Save hourly rates for each machine and crew. Add the hours each job needs.
- Save crew-hour and chipper-hour rates → machine time isn't given away
- Add bucket truck hours as their own line → the truck's day gets paid
- Price a crane day separately → the rental is covered before you book it
- Add your minimum charge as a price book line → small limbs still pay
- Save a 2-climber removal template → big jobs price the same way
- Compare logged hours with the bid → see if you're still too cheap
Price Each Tree With Its Own Photo
Three oaks out back, one of them dead. Price the dead oak's removal, a crown raise on the other two and optional stump grinding. Each line gets a photo, so the crew drops the right tree.
- Photograph each tree on the walk-around → no wrong-tree removals
- List every tree as its own line → the homeowner sees each price
- Offer stump grinding as an option → add-on work gets a yes
- Send the estimate before leaving the curb → beat the next bidder
- Check the estimate's Viewed status → follow up while they're deciding
- Note where the wood goes in the quote terms → no cleanup arguments
Storm-Week Requests With Photos Attached
After a windstorm, 40 people call at once. An online request form takes the address and a photo of the limb on the roof. Tree-on-house calls go first, and the rest follow in order.
- Point storm callers to your website form → requests land in one list
- Read the photo before calling back → tree-on-house calls go first
- Turn an urgent request into a job → the crew rolls tonight
- Charge your after-hours call-out fee as its own line → night work pays
- Quote the hanging limbs as the week settles → no lost callbacks
- Decline requests you can't reach this week → the list stays real
Crane, Bucket and Climber Booked for One Morning
The crew showed up with the wrong setup and had to go back to the shop. Now each job says which machines it needs. A crane takedown blocks the crane, the bucket and your best climber for the same morning.
- Color crane, bucket and climbing jobs → equipment days stand out
- Set start and end dates on a takedown → both days show
- Note power lines and drop zones → the crew plans the rigging
- Assign the climber and groundies → each sees Tuesday on their phone
- Drag a windy-day removal to Friday → the new date shows for the crew
- View crews side by side → keep the stump grinder busy
Estimate Loops and Crew Trucks on One Map
Tire-kickers eat the estimator's day. Monday is 9 properties across 2 towns. On the Team plan, see them on a map and drive a loop. The same map shows each crew truck.
- Map the week's estimates → drive a loop, not a zigzag
- Spot the nearest crew truck on the map → a new call gets covered
- Send a limb job to the nearest crew → no shop run
- Have crews tap arrived and complete → follow the day from your truck
- Message the crew leader in team chat → fewer wrong-equipment trips
- Clock the crew in on arrival → real hours against the bid
Bill the Crane Job and the Limb Job
A crane removal and a $300 limb job can land on the same afternoon. Collect a deposit when the crane job is booked. Bill the limb job before the trailer pulls away.
- Bill a crane deposit at signing → the rental isn't your cash
- Invoice a small job from the driveway → paid before you pull out
- Add a grinding line after the fact → the extra stump gets billed
- Snap the yard after cleanup and attach it → no sawdust disputes
- Mark the check handed over at the door → it shows as paid
- Send invoices to your accounting app → no retyping storm-week bills
Try It Free for 14 Days
Use tree care business software free for 14 days and start booking jobs and sending invoices from day one.
Monthly Cost for Climbers, Groundies and You
Team covers 5 people at a flat price, and bigger crews move to Business. Here's what you pay and what you get.
Tree Services That Should Try It
We made Procured for companies where the owner still bids and climbs. City forestry crews and power-line clearing need other tools.
| Procured Is For | Procured Is Not For |
|---|---|
| Removals, pruning and grinding fill your 1-3 crews' weeks | You map every tree on a city or campus with a GIS (map) system |
| People have told you you're too cheap | You need equipment cost reports per job built in |
| Storm weeks bury your phone in calls | You run utility line-clearance contracts with compliance reports |
| You rent or run a crane for big takedowns | You need ANSI (national standard) Z133 safety records stored |
| Homeowners and HOAs (homeowner associations) are most of your work | You run plant health care (PHC) spray programs with application records |
| You've fronted a crane rental before a homeowner paid | You track engine hours and service on each chipper |
| Your estimates live in a notebook today | Your company spans several branches and 50+ climbers |
What Is Tree Care Business Software?
Tree care business software handles the paperwork behind tree work: estimates, crew days, storm calls and invoices. It fits a small tree company where the owner still bids the jobs. Procured does that side of the business. It isn't a city tree inventory or mapping tool.
Common Questions
Does Procured map trees like an inventory tool?
Should I charge for estimates?
Can homeowners approve some trees and not others?
How do I schedule stump grinding after a removal?
Can tree care invoice software bill storm work I did without a bid?
Can I attach storm damage photos for the homeowner's insurance?
Can tree care software keep a history of the trees on each property?
Can I set pruning cycles and PHC renewals to repeat?
Will tree care business software keep up with a climber, a groundie and me?
How do I test it without losing a week of bids?
Ready to Grow Your Tree Care Business Software Business?
Join thousands of field service professionals who trust Procured to run their business.