building maintenance management software
Close More Jobs with Building Maintenance Management Software
Our building maintenance software combines job tracking, team scheduling, and digital payments to increase efficiency, improve cash flow, and grow your business.
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Features
All-in-One Platform for Building Maintenance Service
Modern building maintenance management software for faster quotes, scheduling, and online payments.
Quote Management
Send Quotes That Get Approved
With building maintenance management software create quotes fast, send for approval, and collect deposits before starting work.
- Turn job requests into quotes with one click → no retyping details
- Send quotes by text or email → faster approvals
- Add optional line items → increase job value
- Collect deposits before the job → reduce cancellations
- Attach photos and notes → avoid scope confusion
- Track quote status in real time → know who to follow up with
- Convert approved quotes into jobs instantly → no double entry
Lead Capture & Request Forms
Capture More Job Requests
Our building maintenance scheduling software captures job requests from your website and creates client profiles automatically.
- Add “Request a Quote” to your website → capture leads 24/7
- Use custom fields and file uploads → get job details upfront
- Let customers upload photos → better estimates before visiting
- Auto-create client profiles → no manual data entry
- Embed as pop-up or full page → fits any website
- Capture measurements in forms → fewer site visits
- Store all request details in one place → nothing gets lost
- Turn requests into quotes fast → respond before competitors
Scheduling & Calendar Management
Keep Your Schedule Full
With our building maintenance management software, schedule jobs, assign technicians, and avoid missed appointments.
- View your full team schedule → avoid overbooking
- Drag and drop jobs → adjust quickly when plans change
- Assign technicians to each job → clear responsibility
- Manage recurring jobs → never miss repeat work
- See daily, weekly, monthly views → plan ahead
- Track job status live → know what’s completed
- Avoid double booking → fewer customer complaints
- Reassign jobs in seconds → handle last-minute changes
Job Management Dashboard
Track Every Job Clearly
Our building maintenance software tracks every job from start to finish in one dashboard.
- Track jobs from start to finish → full visibility
- Clock in and out on mobile → accurate labor tracking
- Upload before and after photos → proof of work
- Store receipts and expenses → protect margins
- Add internal notes → keep team aligned
- Set job start and end times → clear expectations
- Keep all job files together → no searching through emails
- See job progress at a glance → better control
Invoicing & Digital Payments
Send Invoices In Seconds
With building maintenance work order software, create invoices quickly and send them by text or email.
- Create invoices in one click → bill faster
- Send invoices by text or email → quick delivery
- Accept online payments → get paid sooner
- Send invoices before the job → secure upfront payments
- Track when invoices are opened → follow up smartly
- Get payment notifications instantly → better cash tracking
- Allow partial payments → flexible for customers
- Attach job photos to invoices → reduce disputes
All-in-One System (Connected Workflow)
Run Everything In One Place
Use the building maintenance tracking software to manage customers, schedules, and payments without switching tools.
- Link requests, quotes, jobs, and invoices → no lost steps
- Manage customers in one dashboard → less switching tools
- Assign user roles → control team access
- Use maps to plan routes → save drive time
- Set communication triggers → automate updates
- Customize invoice and quote templates → stay consistent
- Store attachments across requests and jobs → stay organized
- See everything in one place → reduce admin stress
Try It Free for 14 Days
Use building maintenance management software free for 14 days and start booking jobs and sending invoices from day one.
Why Procured
Why Teams Switch to Procured
Track every job from request to final payment with ease.
25% higher average job value
60% stronger customer retention
1.5 hours saved every day
70–80% drop in missed appointments
70–90% quicker invoice payments
38% fewer repeat service calls
Who It's For
Built For Your Business
Our building maintenance software made for service teams ready to grow and stay organized.
| Procured Is For | Procured Is Not For |
|---|---|
| Procured Is For | Procured Is Not For |
| Businesses that send quotes and invoices | Businesses that do not invoice customers |
| Teams that schedule field jobs daily | Companies without field workers |
| Companies tracking jobs from start to finish | Teams that do not manage projects |
| Services with repeat or ongoing jobs | One-time retail stores |
| Teams assigning work to technicians | Solo offices without field staff |
| Businesses that need clear job records | Companies that do not track work details |
Learn More
What is building maintenance management software?
Building maintenance management software helps track repairs, schedule regular upkeep, and manage work orders. It makes sure buildings stay safe and run smoothly, saving time and money. Users get clear reports and reminders to keep everything in good shape.
FAQ
Common Questions
How quickly can I set up and start using the building maintenance management software?
You can start using the building maintenance management software immediately after signup. Create and send your first quote or invoice in under a minute. Scheduling, job tracking, and payments are ready to go with no setup delays. The user-friendly interface and help guides make onboarding fast and easy.
Can I import my existing customers and job data?
Yes, you can easily import your existing customer and job data into our building maintenance software. We support CSV uploads, letting you bring in contacts, job histories, and schedules quickly. This helps you start managing work and billing without re-entering information.
Does it work for small teams and solo technicians?
Yes, the building maintenance tracking software is perfect for solo technicians and small teams. Send professional quotes and invoices in under a minute, get paid online, and track what you’re owed. For teams up to 3 members, scheduling and job management keep everyone organized and efficient.
How does the building maintenance management software help me get paid faster?
Building maintenance management software lets you send invoices in under a minute and accept payments online through Stripe. It tracks what customers owe and syncs with accounting tools like QuickBooks, reducing delays and eliminating the need to chase paper checks.
Can my team use the building maintenance management software easily on mobile?
Yes, your team can use the building maintenance management software on any mobile device. It works offline, syncs data automatically when connected, and offers instant loading. Tasks like scheduling, invoicing, and job tracking can all be done quickly from phones or tablets.
Does it support recurring jobs and repeat customers?
Yes, building maintenance management software lets you schedule recurring jobs easily, so regular tasks happen on time without extra work. It tracks repeat customers and their preferences, helping you deliver consistent service and send timely invoices, improving follow-ups and customer retention.
How does scheduling and dispatching actually work?
Scheduling and dispatching use building maintenance work order software to plan jobs and assign crews quickly. You set appointments on a shared calendar, track job locations on maps, and send instant notifications. This keeps teams organized, cuts travel time, and ensures every task is done on schedule.
What payment methods can I accept through the building maintenance management software?
You can accept payments online via Stripe, covering credit cards and ACH transfers with low fees. You can also record cash, check, Venmo, Zelle, and PayPal payments manually. Invoices are digital, making payment tracking and faster cash flow simple and reliable.
Will this replace the tools I already use?
No, building maintenance scheduling software like Procured is designed to work alongside your current tools. You can continue using QuickBooks for accounting while handling quotes, scheduling, and invoicing here. It syncs data and fills gaps, making your workflow smoother without starting over.
What happens after the 14-day free trial ends?
After your free trial ends, you can choose between the Core plan at $75/month for up to 3 team members or the Pro plan at $145/month for up to 15 members. Both include invoicing, scheduling, and payment features with no hidden fees.
Ready to Grow Your Building Maintenance Management Software Business?
Join thousands of field service professionals who trust Procured to run their business.