Win at the Kitchen Table With Fence Business Software
Homeowners get 3 fence bids and sign the first clear one. Procured prices cedar or vinyl by the foot and sends the quote before you leave the yard.
Where Fence Jobs Stall Between Bid and Last Post
Six spots where fence jobs lose money or time, from a slow quote to the March pile of estimate requests.
Beat the Next Bid With a Per-Foot Price
You walk 180 feet of line with your wheel. The homeowner wants 6-foot privacy, 2 walk gates and the old chain link gone. Type the footage, add the gates, and send cedar next to vinyl before you leave.
- Save per-foot rates by material and height → footage in, total out
- Add each gate as its own line → drive gates never get buried
- List tear-out and dump fees apart → removal gets paid
- Send cedar and vinyl on one quote → they pick at the table
- Start from a 6-foot privacy template → skip half the typing
- See when they open the quote → call while it's on their mind
- Nudge a homeowner sitting on 3 bids → yours gets reread first
Buy Posts With the Deposit, Not Your Cash
Cedar pickets jumped during the last shortage, and some installers ate the difference. Add a deposit line, and the homeowner pays it while signing for the footage. You order posts and pickets the next morning.
- Add a 30% deposit to the quote → materials paid before you order
- Collect the 30% from the quote link → posts get ordered Monday
- Raise your cedar price per foot once → every new quote uses it
- Give the quote a short expiry date → old lumber prices run out
- Get 180 feet and 2 gates e-signed → no 'I said 160' later
- Invoice the balance at the final walk-through → paid at the gate
- Record the balance check → the job reads paid in full
Clear the Yard Before Anyone Digs
A fence inside an easement can get torn out later, at the homeowner's cost. Keep the HOA (homeowners association) letter, survey pins and 811 locate ticket on the job. It stays On Hold until all three clear.
- Note the 811 ticket number → the crew checks it before digging
- Photo the survey pins → proof of where the line runs
- Attach the HOA approval letter → no fight over the height
- Keep the job On Hold until approval → it stays off install days
- Note gate swing and slope → posts go where the homeowner expects
- Write the dog and sprinkler warnings → no surprises on dig day
Rain Days That Don't Wreck the Install List
Posts go in concrete on day one, and panels go up after it cures. When a storm hits Tuesday, drag the whole install to the next dry day. The crew sees the change on their phone.
- Book post and panel days on one job → cure time built in
- Drag a rained-out install to Thursday → both days move together
- Check the May month view → tell callers how far out you're booked
- Color-code repairs and new installs → install days stand out
- Put 2 crews on the team view → no backyard double-booked
- Move the Garza install to Monday by voice → tap to confirm
Photos That Settle the Leaning-Post Call
Three weeks after the install, a homeowner says a post leans and the pickets look crooked. The crew's photos of each finished run show how they left it. Reopen the job if the fix is yours.
- Snap each finished run → proof before the crew pulls out
- Reopen the job for a leaning post → the fix stays on record
- Get sign-off at the walk-through → no finish dispute later
- Photo the string line before setting posts → the layout is on record
- Note post depth and concrete bags used → answer a 'too shallow' claim
- Open the e-signed quote on a callback → the agreed line settles it
Sort the March Estimate Pile Before You Drive
In March, requests come in faster than you can drive to them. A form on your website collects the address, the fence they want, rough footage and a yard photo. You pick which yards are worth the trip.
- Put an estimate form on your website → requests arrive with yard photos
- Read the request before driving → skip the tire kickers
- Quote a gate repair from the photo → no trip for a $150 job
- Add a minimum charge for gate repairs → small calls stop losing money
- Decline requests outside your area → less time on the road
- Keep each homeowner's profile → next year's stain quote starts with their details
Try It Free for 14 Days
Use fence business software free for 14 days and start booking jobs and sending invoices from day one.
What Procured Costs a Fence Shop
Fence work slows down in winter, so your tools shouldn't trap you there. These are the terms, with nothing in small print.
Is Your Fence Shop a Good Fit?
Procured fits fence shops where the owner sells the job and a few crews build it. If you need drawings or parts lists, keep your takeoff tool.
| Procured Is For | Procured Is Not For |
|---|---|
| You sell most jobs yourself, at the homeowner's table | You want to draw the fence line on a satellite map |
| You buy posts and pickets only after money comes in | Your crew needs post and picket counts built from footage |
| A couple of post-and-panel crews carry your summer | You bid commercial fence off blueprints with plan takeoff |
| You're booked 6 weeks out by June | You want permits and locate tickets filed from the app |
| You also take gate repairs and storm-damage fixes | You install through a big-box store program and must link to its system |
| Your quotes still live in a spreadsheet and a Word file | You bill large commercial runs in stages with money held back |
| Homeowners sometimes argue about the finished line | You run 50+ installers across several branches |
What Is Fence Business Software?
Fence business software is an app for the office side of a fence company. It handles quotes, deposits, install dates and final bills. For a residential shop, it turns your measured footage into a priced job with gates and tear-out. Many fence apps are drawing tools that sketch the line on an aerial photo. Procured starts after the measuring.
Common Questions
Is this fence software that draws the fence on a map?
Can fence quoting software keep up when cedar prices jump?
Can a homeowner pay the deposit by check?
Can my crew leads see the install schedule on their phones?
How do I bill a callback that isn't under warranty?
Can it keep track of my fence leads?
Can it pull my fence permit or call in the 811 locate?
We quote from a spreadsheet now. What does switching take?
Is it good fence contractor software for a 2-crew shop?
What's the lowest-risk way to try fence business software in spring?
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