excavation business software

Bill Every Meter Hour With Excavation Business Software

Still writing carbon-copy invoices for dirt work? Procured bills machine hours, trucking and stone from the site. Get paid before you load the lowboy.

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Excavation Business Software field service management
Features

Hours, Loads and Crews, Tracked From the Cab

Billing comes first, because the hour meter is where a dirt job makes or loses money. The rest follow by what they cost you.

Hour Meter Billing

Paid Off the Meter Before the Lowboy Leaves

A driveway job ran 9 hours on the excavator and 4 on the skid steer. It took two culverts and six loads of 2-minus stone. Each piece is its own line, and the landowner pays before you leave.

  • Save excavator and skid steer hourly rates → enter the hours and go
  • Bill mobilization (the haul in) as a line → the lowboy trip gets paid
  • Add stone by the load → trucking doesn't get swallowed
  • Put operator time next to machine time → both get paid
  • Send the bill from the cab → retire the carbon-copy pad
  • Send a pay link for card or ACH (bank transfer) → no check pickup
  • Record a builder's check when it comes → see what's still owed
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Bids and Estimates

Hourly or Firm Price, Both on One Quote

A landowner wants your firm price, unless hourly comes out cheaper. Put both on one quote for the pole barn pad, with ground terms in writing. They pick one, and that's the deal.

  • Offer hourly and firm-price options on one quote → the customer picks
  • Price fill by the cubic yard → big pads add up right
  • Quote stump and brush haul-off as its own line → no free disposal
  • Write ground-condition terms into the quote → mud time isn't on you
  • Save a septic install template → tank and field lines are ready
  • Get money down before ordering the septic tank → it's paid for
  • Catch the moment a builder views your bid → call while it's fresh
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Crew Time and Costs

Know If the Day Rate Covered the Iron

At year end, after insurance and repairs, you barely broke even. Operators clock in on site, and fuel, rock tickets and dump fees go in as expenses. Then you see what each job made.

  • Have operators clock in on the dig → hours post to that job
  • Check operator hours against the meter each Friday → pay matches seat time
  • Snap a rock ticket as an expense → material cost lands on the job
  • Log fuel on a long clearing job → know if the day rate held
  • Compare cost to billing after the job → set next year's rate right
  • Sync rock tickets to your accounting software → no shoebox in April
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Site Photos and Notes

Rock and Mud Billed With Proof, Not Argued

You hit ledge rock two feet into a water line trench. Snap it and note the time lost. The photo backs up the extra line on the invoice before the customer asks why.

  • Photo rock, water or buried debris → the surprise is on record
  • Note time the machine sat stuck → bill it if your terms allow
  • Attach site photos to the invoice → the extra charge has proof
  • Record each inspection sign-off in notes → the septic file stays whole
  • Work a rural lot with no signal → it syncs back in town
  • Leave notes on where lines were run → the builder's next trade knows
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Multi-Day Scheduling

Rained-Out Digs Moved to Dry Days

Rain turns Tuesday's site to soup, and two crews need new dates. Drag the jobs to dry days, and the foremen see the new dates in the app. Septic trips sit on the same calendar.

  • Set a multi-day job for a house dig → the calendar shows every day
  • Add a visit for each trip back → every haul-in shows on the job
  • Drag a rained-out day to next week → the crew sees the change
  • Let foremen slot next month's digs → you stop playing scheduler
  • View crews side by side → see which machine crew is free
  • Push the Hollis dig to Tuesday by voice → it moves once you confirm
  • Plan routes between sites on the Team plan → less windshield time
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Builder Site Work

Every Builder Lot Billed, None Forgotten

The builder's super calls for lot 14 tomorrow, and you can't remember if lot 9 got billed. Keep each lot as its own job under the builder, and invoice each dig when it wraps.

  • Turn a builder's work order into a job → skip the quote step
  • Give every lot its own job → invoices match addresses
  • Save a standard house dig price → the next lot prices fast
  • Photo the finished hole → proof for the builder's schedule
  • Put an unready lot On Hold → no mobbing too early
  • See every open lot for one builder → know what's left to bill
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Try It Free for 14 Days

Use excavation business software free for 14 days and start booking jobs and sending invoices from day one.

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Why Procured

Built for a Few Machines and Two Trucks

Most dirt outfits run a few machines and a couple of trucks. Here are the terms for that size.

Porchetta Land & Site plans dig crews here, not spreadsheets
No contract through frost and mud season
Bid your first spring digs free for two weeks
A $20,000 pad paid by bank transfer: $160 fee
Ready in five minutes, while the excavator warms up
Veteran-owned and US-based, reachable between loads
Who It's For

Which Dirt Outfits This Fits

Procured fits owners who bill homeowners and builders by the hour or by the job. Heavy civil bidders need more.

Procured Is ForProcured Is Not For
Your fleet is a few excavators, a skid steer and two dump trucksYou bid heavy civil work off takeoffs and cut-fill math
You bill by the hour meter, the load or the yardYou need GPS trackers or engine data from the iron
Builders send you house digs and footings every seasonYou bill GCs (general contractors) with formal pay requests and held-back balances
You do septic installs with county inspection stopsYou need stormwater erosion plans and site safety forms built in
You mix clearing, drainage and driveway workYou need service and fuel logs for each machine
Your foremen should book their own crews' next jobsYou manage haul tickets from outside trucking subs
You still write invoices on a carbon-copy padYou file certified wage reports on public jobs
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What Is Excavation Business Software?

Excavation business software turns hour-meter readings and loads of stone into quotes, a crew calendar and a paid invoice. An owner-operator can build and send the whole bill from the site. Procured covers quoting through payment. It isn't a heavy civil bid tool and doesn't do takeoffs (measuring amounts off the plans).

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FAQ

Common Questions

Can I bill machine hours and operator time separately?

Yes, or as one combined rate if you prefer. Save a line for each machine and one for operator time. Or save a wet rate (machine plus operator) as a single line. Either way, you type the meter hours on the invoice.

Does it work for land clearing jobs priced by the day?

Yes. Save a day rate for the mulcher with an operator. Or price by the acre if that's how you sell it. Spell out in the quote whether stumps get ground, buried or hauled. That's the line clearing customers argue about later.

Who pays when the machine gets stuck?

You decide that in the quote, before you start. Add a term that bills time lost to stuck equipment or hidden rock by the hour. On a firm-price job, that term keeps the price fair for both sides. Without it, you end up eating the time.

How do I set up a septic job that takes several trips?

Make it one job with several visits. Add a visit for each trip: the dig, the tank set and the field lines. A last visit covers backfill once the county signs off. Notes and photos from each stop stay on the job, and you invoice once the system is in.

What about builders who pay 60 days out?

Send each lot's invoice the day the dig is done, so their clock starts early. All their open invoices sit on one client profile. You see the total they owe before you mob to the next lot, and that's the time to call.

Is this excavation bidding software like the heavy civil tools?

No. Procured builds quotes from your saved rates and line items, but it doesn't do takeoffs from plans or cut-and-fill math. It suits driveway, septic, pad and clearing bids for homeowners and builders. Firms bidding mass grading or highway work need a heavy civil bid program.

Does it track 811 locate tickets?

No. Procured has no 811 ticket tracking or locate reminders. Call in your locate the way you do now. Then type the ticket number into the job notes so the crew sees it. Your state's 811 system stays the record of when the marks are valid.

Does Procured's excavation software track hours by machine?

Only as billed hours on each job, not as a machine log. You enter meter hours as quantities on that machine's invoice line. Procured doesn't keep a running total per machine or remind you about service. Keep the upkeep log you use now.

Is there excavation contractors software that also covers winter plowing?

Yes. Plowing customers sit in the same client list as your dirt work. Each storm's pushes go on as visits you invoice when you choose. Your crew uses the same app all year, so nobody learns a second system when the ground freezes.

Is excavation business software priced per machine or per person?

Per person, not per machine. Team costs $75 a month for up to 5 people, you included. That fits, say, two operators, a truck driver and an office helper. You can see each operator on a map, dispatch the next dig and message foremen in the app. Bigger outfits run on the Business plan, which costs $145 a month and covers 15 people.

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