Stop Underbidding Big Lots With Paving Contractor Software
One flat per-square-foot price is how big lots lose money. Procured bids seal, crack fill, tons and stalls in their own units. Then you match each bid against what the crew spent.
From a Driveway Reseal to a Church Parking Lot
The bid comes first, because an underbid lot costs the most. Then lot costs, rain days, billing, estimate drives and reseals.
Every Unit Priced, Even the Cracks
A church wants its 60,000 sq ft lot sealed, cracked and restriped. Price two coats of seal per square foot and hot-pour crack fill per linear foot. Each stall gets its own line, all in one proposal.
- Save sealcoat rates per sq ft → a driveway bid takes a minute
- Price crack fill per linear foot → the slow hand work gets paid
- Add patching by the ton → hot mix priced with your margin
- Price new layout above restripe → the extra work gets paid
- Set a minimum on remove-and-replace patches → small dig-outs still pay
- Offer one coat or two on the same bid → the customer chooses
- Add a travel line for far lots → the drive gets paid
See What Each Lot Cost You
Last fall's big lot kept the crew busy but left little money. Log sealer, sand and crack-fill receipts on the job, add crew hours, and compare the total to the bid.
- Log crack-fill boxes used → next year's bid is closer
- Submit sealer and sand receipts as expenses → Procured adds them up
- Have crews clock in at the lot → you see labor cost per lot
- Leave notes for the seal crew → fresh patches get flagged
- Photo each plant ticket → hot mix cost stays with the lot
- Check business reports after the season → see how the year went
Rain-Outs Moved Before the Crew Loads Up
Seal needs a dry day to cure, and the trade's rule of thumb is no paving under about 45°F. When Thursday turns to rain, drag three driveways to Monday and the crew sees it on their phones.
- Drag rained-out driveways to Monday → the crew day isn't lost
- Spread a big lot over three nights → work around store hours
- Color jobs by type → seal, patch and stripe days stand apart
- Book the patch crew ahead of the seal crew → work lands in order
- See each crew's week side by side → nobody gets double-booked
- Call homeowners whose day moved → cars stay off fresh seal
- Say "Reschedule the Dunn visit to Monday" → confirm and it moves
Paid on the Driveway, Tracked on the Lot
Homeowners tend to pay the day you finish. Commercial lots pay on net 30 (30 days after the bill) or later. Invoice the driveway before you pack up the squeegee, and keep a clear list of which property managers still owe.
- Invoice the driveway from the truck → paid before you pull away
- Attach before-and-after photos → the HOA (homeowners association) board sees it
- Put net 30 on the lot bid → the manager agrees before you pave
- See which lots still owe in October → chase before winter
- Bill big lots by bank transfer → fees stay under 1%
- Require money down before a new driveway → the deposit covers the hot mix
Quote Driveways Without the Evening Drive
Driving across the county every night to measure driveways burns fuel and daylight. A website form brings in the address and photos, so you can bid the easy ones from the truck.
- Add a lead form to your site → each request comes with driveway photos
- Bid from photos with a crack-fill note → fewer after-work trips
- Send the bid before the next contractor calls → first price in
- See when a property manager opens a bid → follow up that day
- Resend an unopened HOA proposal → stay on the board's list
- Mark lost bids declined → see how many lots you're losing
Resell Last Year's Driveways
Driveways and lots need sealing again every few years, and past customers are the cheapest work you'll ever win. Winter is when you go back through them and send next season's bids.
- Open a customer's job history → see when you last sealed it
- Start from last year's saved template → a reseal bid in minutes
- Keep church and HOA contacts on client profiles → bid lists in one place
- Bid spring work in January → the calendar fills before the season
- Note which lots had oil spots primed → next bid includes prep
- List lots sealed three years ago → your spring call list
Try It Free for 14 Days
Use paving contractor software free for 14 days and start booking jobs and sending invoices from day one.
Terms Built for a Short Paving Season
Your season may run six months, and you may have paid for tools that sat unused. Here's how Procured's terms work.
Which Seal and Paving Shops This Fits
Sealcoat crews and small paving shops are the right size for Procured. Big road builders bidding DOT (state road department) work need tools it doesn't have.
| Procured Is For | Procured Is Not For |
|---|---|
| You seal driveways and small lots with a two-person rig | You haul your own mix and dispatch dump trucks |
| Sealcoat, crack fill and striping fill most of your days | You want aerial takeoff that measures the lot for you |
| You bid lots for churches, HOAs and property managers | You bid DOT or public work with certified payroll |
| Rain wipes out days and you reshuffle the week often | You schedule pavers, rollers and milling machines as equipment |
| You want to resell past customers every few years | You need retainage and progress billing on GC (general contractor) jobs |
| You're growing from sealcoating into patching and paving | You track sealer gallons and sand stock in your tanks |
| You want receipts and crew hours tied to each lot | Your company has several yards and over 50 people |
What Is Paving Contractor Software?
Paving contractor software is an app asphalt contractors use to bid jobs, schedule crews, record the work and bill. For a sealcoating or paving shop, that means bids in square feet, linear feet and tons. It also means dragging a seal day's jobs when a cold front or storm rolls in. Procured doesn't do plan takeoff or tonnage math, so it won't bid a job from plans.
Common Questions
How do I bid a driveway without driving out to measure it?
How do I quote crack fill when I can't measure every crack?
What if the lot owner adds stall layout on site?
What happens when a storm wipes out Thursday's driveways?
Can I take a deposit or offer financing on a new driveway?
Does Procured's asphalt paving software track tonnage and plant tickets?
Can I mark up an aerial photo for the customer?
Is Procured built for GC and DOT paving projects?
Does paving contractor software replace my accounting program?
What's the best paving software for a two-person sealcoat rig?
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