Collect the Full Balance With Well Services Software
Owners pay the deposit, then fight the balance when water was deeper than quoted. Procured gets the extra footage approved at the rig. Then the final bill holds.
From the Drill Rig to the Pump Truck
Unpaid balances cost a drilling shop the most, so they come first. Then the footage change at the rig.
Paid in Full When the Pump Goes In
Big well jobs are where slow payers hurt most. Take a deposit when the owner signs. The balance invoice goes out the day the new well pumps clear water.
- Invoice the finished job in a few taps → footage and casing carry over
- Let the owner pay the balance online → no driving back for a check
- Charge a card for an $1,800 pump swap → paid before you leave
- Record a builder's check → the open balance drops
- Bill a home-sale well inspection as one line → the buyer's bill is clear
- Scan open balances every Friday → call before next week's fuel bill
- Push totals into your accounting software → tax time is quieter
Hit Water at 300 Feet, Bill Every Foot
You quoted 220 feet, but water shows at 300. Add the extra footage and casing to the quote. The owner accepts it on their phone, and the job and invoice pick up the change.
- Add 80 more feet to the quote → the new total is plain
- Send the change from the rig → the owner approves before you drill on
- Let changes carry to the job and invoice → no retyping at night
- Photo the casing depth → back up the extra footage
- Note a dry hole and the restart → the fee follows your terms
- Mark the job On Hold until the owner approves → the rig waits
- Log the depth where water hit → the extra feet have a reason
Per-Foot Quotes Owners Can Compare Line by Line
A homeowner turned down a $50,000 quote over a mystery mob fee, the cost to move the rig. Quote 220 feet at, say, $36 a foot, with casing, grout, the rig move and pump package as lines.
- Save drilling, casing and grout rates in the price book → quotes match
- Add the mob fee as its own line → no surprise at the end
- Write the dry-hole terms into the quote → the owner agrees up front
- Offer a standard or constant pressure system → the owner picks one
- Take money down before moving the rig → fuel and casing aren't on you
- Get the owner's signature online → the terms are in writing
- Catch the moment the owner views the quote → call while it's fresh
Saturday No-Water Calls Sent to the Closest Truck
A Saturday call: the house has no water and sits 35 miles out. On the Team plan, the map shows which service truck is closest. One tap sends the 35-mile call to that driver.
- Add a no-water request form to your site → calls arrive with details
- Dispatch the visit to the on-call tech → it lands on their phone
- See service trucks on the live map → the closest one goes
- Mark Arrived at the wellhead → the call's start time sits on the visit
- Add an after-hours line to the ticket → the weekend rate gets billed
- Confirm pump size in team chat → the right pump rides along
- Group tomorrow's rural stops by area → fewer miles on gravel roads
Forty Signed Wells Lined Up in Drilling Order
Forty wells have signed contracts and wait their turn. Line them up in drilling order and stretch each across its days. When rain stalls the rig, drag the rest back.
- Span each well across its rig days → the calendar shows them all
- Drag the next three wells after a breakdown → the backlog stays honest
- Color-code drilling, pump sets and inspections → a busy month reads fast
- Open the team view → the rig crew sits beside the pump crew
- Assign the driller and helper to the well → both see the site
- Punch in and out at the rig → labor per well adds up
- Reschedule the Miller well check by voice → it moves once you confirm
Pump Pull History the Next Tech Can Read
Put depth, casing, static water level, yield in gallons per minute (GPM) and pump setting in the job notes. Years later, the next tech sees a 1 hp, 3-wire pump set at 280 feet.
- Note static level and drawdown → the flow test is on record
- Record amp draw and pressure readings → spot a pump going bad
- Photo the pressure tank label and pump panel → order the right part
- Log pump make, horsepower and depth → load the right pump
- Snap the paper drill log → the numbers stay with the job
- Search an owner's past jobs → see every pull and tank swap
- List parts used on the job → bill every fitting you used
Try It Free for 14 Days
Use well services software free for 14 days and start booking jobs and sending invoices from day one.
Why Drilling and Pump Shops Use Procured
The terms for a rig crew and a couple of pump trucks.
Which Drillers and Pump Shops This Fits
Family drilling and pump service companies are the shops Procured serves. Oilfield crews, and shops that need state reports built in, should look elsewhere.
| Procured Is For | Procured Is Not For |
|---|---|
| You drill domestic wells and set the pumps yourself | You run oil or gas wells (Procured isn't built for oilfields) |
| Your pump trucks answer no-water calls, weekends too | You need state well completion reports filed from the app |
| You quote by the foot and carry dry-hole risk | You need permits and setbacks tracked per county |
| You have a rig crew and one to three service techs | You need pumps and tanks counted on each truck |
| You do flow tests and well checks for home sales | Your drill logs need lithology (rock layer) charts |
| Builders and farmers are your repeat customers | You bill large ag wells in draws at each stage |
| Your well records live in a filing cabinet today | Your fleet of rigs spans several states |
What Is Well Services Software?
Here, well services software means an app water well drillers and pump crews use to run jobs. It quotes, schedules, keeps well records and bills. Google often shows oilfield tools for this term, and Procured is not built for oil and gas. It fits small water well shops that drill and service wells for homes, farms and builders.
Common Questions
Is this well services software for water wells or oil wells?
Is a general tool enough for a water well shop?
Can I show the homeowner a range when depth is unknown?
What if the owner won't approve the extra footage?
How do I handle a dry hole on the quote?
Can water well management software handle Saturday call-out rates?
Can I send flow test results to the buyer before closing?
Will this water well software work where there's no cell signal?
Can it file my state well completion report?
What does it cost for a drilling and pump shop of five?
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